• Hours: Full-time, typically 8:30 AM–5:00 PM
• Location: On-site in Oviedo (some flexibility may be available occasionally)
• Pay: $20-$22/hr (based experience)

• Manage calendars, scheduling, meeting logistics, and shifting priorities
• Coordinate travel and general administrative support for senior leaders
• Draft/edit emails, correspondence, and internal documents
• Help coordinate events/meetings and track related details
• Maintain records, basic reporting, and support cross-department coordination
• Learn and use internal systems/tools as needed

• Exhibits mature Christian character, high degree of discretion, and
  commitment in personal and professional responsibilities.
• 2+ years of administrative assistant experience (leadership support a plus)
• Strong organization, communication, and attention to detail
• Professional discretion with confidential information
• Proficiency with Microsoft Office (Outlook, Word, Excel); comfortable learning new tools
• Bachelor’s degree preferred

• Minimum of 5-10 years of experience in customer service, sales support, or related roles, with at least 3-5 years in a supervisory or management capacity.
• Proven ability to lead, motivate, and develop a team in a fast-paced, customer-focused environment.
• Strong problem-solving, organizational, and decision-making skills.
• Excellent verbal and written communication skills with the ability to interact professionally with dealers and internal stakeholders.
• Demonstrated ability to manage multiple priorities, deadlines, and competing demands.

• Build, maintain, and expand relationships with distributors, dealer networks, and channel partners to meet revenue and margin targets.
• Lead day-to-day sales execution for an assigned territory/region; set goals, monitor performance, and drive accountability.
• Create joint business plans with key distributors; develop pipeline, manage renewal/expansion opportunities, and increase share of wallet.
• Own sales forecasting, pipeline management, and reporting; track KPIs and provide regular updates on performance and market trends.
• Partner with internal teams on pricing strategy, promotions, rebate programs, and discounting to support profitability and growth.
• Collaborate with marketing, operations, supply chain, customer service, and finance to ensure product availability, smooth order flow, and high customer satisfaction.
• Maintain deep knowledge of products, competitive landscape, and customer needs; deliver training/support to distributor reps where applicable.

• High school diploma, general education degree, or equivalent.
• Ability to stay calm when customers are stressed or upset.
• Experience working with customer support and/or sales.

• Previous experience in sales (not required)
• Proven customer support or client service experience
• Good phone, typing and organizational skills.
• Comfortable using computer and software (ex. Excel, Adobe & AS400)
• Strong phone contact handling skills and active listening
• Familiarity with CRM systems and practices
• Customer orientation and ability to adapt/respond to different types of customer situations
• Ability to multi-task, prioritize and manage time effectively

How They Take Care of Their People?
Benefit Package Offered including Medical and Dental insurance active 30 days after date of hire!!! Generous PTO policy including holidays and vacation time off. Employee Discount on equipment; Bonus-biannual based on company and individual performance.

#LI-DS1

• 100% onsite – Ocala, FL (34471 area)
• Hours: Monday–Friday, 8:00 AM – 5:00 PM
• Duration: ASAP start through approximately mid-December 

• Greet visitors professionally and direct them to the right internal contact
• Perform accurate data entry into Excel spreadsheets from completed forms
• Upload and organize documents on a shared drive
• Provide general administrative support to the office/sales team as needed

• Prior experience in an administrative assistant / office support / coordinator role
• Strong Excel and data entry skills (comfortable working in spreadsheets daily)
• Professional demeanor, strong communication, and a customer-service mindset
• Reliable, punctual, and comfortable following process/job aids with minimal supervision

Growing Orlando office seeking a customer service–focused Dispatcher to coordinate daily routes for up to 15 drivers completing up to 70 stops/day. If you’re a clear communicator, quick problem-solver, and detail-oriented, this could be a great fit.

Schedule: Mon–Fri, 8:00 AM–5:00 PM (in office)
Pay: $26–$28/hr (temp-to-hire)
Start: ASAP

Responsibilities

• Dispatch and support drivers with daily route changes/updates
• Answer phones and assist customers with service questions
• Partner with the sales team to communicate priorities and updates
• Track contract details that impact billing and ensure accurate info is captured

Requirements

• 2+ years of dispatch experience
• Strong communication skills and ability to give clear direction
• Critical thinker / strong problem-solving skills
• Computer savvy + strong attention to detail

#LI-MF1

Spring Hill, TN | Full-Time | $19–$22/Hour + Bonus Opportunities 

We’re seeking a creative, organized, and sales & marketing-minded coordinator to support social media, content creation, marketing campaigns, and inside sales & lead generation. 

Responsibilities

• Create and coordinate content for social media, email, text, and promotional campaigns.
• Assist with marketing events, promotions, and initiatives that drive sales.
• Outbound cold calling to prospective dealers
• Lead generation and prospecting
• Maintain CRM and marketing systems with accurate information.
• Partner with management to execute marketing and sales-support initiatives.
• Manage multiple priorities in a fast-paced, collaborative environment.

Qualifications

• 1–3 years of experience in marketing, content creation, social media, customer service, or a related field preferred.
• Previous experience with outbound calling
• Strong written and verbal communication skills.
• Creative, organized, detail-oriented, and comfortable learning new technology.
• Positive, adaptable, and professional when working with different personalities.
• Experience with Canva, Salesforce, Constant Contact, or Microsoft Office is a plus.
• High school diploma or equivalent required.

Compensation & Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• PTO, HSA, life/disability insurance, and EAP
• Career growth opportunities

• Edit and update editable PDF flyers/marketing materials for seminars
• Complete roughly 10–20 PDFs per day
• Ensure accuracy, formatting consistency, and clean final documents
• Coordinate priorities with the marketing team and graphic designer
• Ad hoc administrative tasks as needed

• Typing speed: 35–40 WPM (testing required)
• Strong attention to detail and ability to meet deadlines
• Comfortable editing PDFs and working from templates
• Proficient in Microsoft Word and Excel
• Organized, responsive, and dependable

• Adobe Creative Cloud
• Administrative support experience in a high-volume environment
• Experience editing documents/flyers/forms using templates

Construction Industry | In-Office | Full-Time

Our construction partner is seeking an experienced Accounts Receivable Specialist who is looking to build a long-term career within a stable, growing organization. This is an in-office role supporting a collaborative accounting team and working closely with project and operations stakeholders.

Schedule: Monday–Friday, 8:00am–5:00pm
Pay: $20-$24/hour
Location: In Office

What We’re Looking For

The ideal candidate is a dependable, detail-oriented AR professional with a solid employment track record who takes pride in accuracy, follow-through, and relationship management.

Qualifications

• High scool diploma or GED required; Bachelor’s degree in Accounting, Finance, or related field preferred

• 2+ years of Accounts Receivable experience (construction industry strongly preferred)

• Strong understanding of construction billing, including job/project numbers and high-volume invoicing

• Experience with outbound collections and professional customer communication

• Proficiency in Excel, Outlook, and Word (SAP experience is a plus)

• History of job stability and commitment to long-term roles

What You’ll Be Doing

• Manage client and project-based billing, ensuring invoices are applied accurately

• Conduct collections via phone and email for assigned accounts

• Prepare A/R aging reports and reconcile daily deposits

• Process Notices to Owner, liens, sworn statements, and lien releases

• Resolve billing discrepancies and respond to customer requests for invoices, statements, and supporting documentation

• Assist with credit applications and provide support on additional accounting tasks as needed

Why This Opportunity

• Stable, well-established construction organization

• High visibility role with hands-on training and clear expectations

• Consistent schedule and fully in-office team environment

• Ideal for someone seeking a career path in accounting—not a short-term position

Location: Longwood, FL
Schedule: Monday–Friday, 8:30 AM–5:00 PM
Employment Type: [Full-Time]
Pay:  $18 - $20/hr (BOE)

About the Role

We’re looking for a dependable, detail-oriented Customer Service Representative (CSR) to join our team. The primary objective of this position is to deliver an exceptional customer experience by providing responsive, knowledgeable support and ensuring customer projects move smoothly from quote to completion.

The ideal candidate is an effective communicator who can manage multiple customer accounts and projects, follow through on details, and work collaboratively with our team to ensure orders are accurate and completed on time.

Key Responsibilities

• Manage customer accounts and projects on a daily basis.
• Communicate with customers by phone and email to answer questions and address their needs.
• Prepare and provide quotes based on customer requests.
• Process and facilitate customer orders accurately.
• Follow up with customers to ensure their needs are met.
• Coordinate with production and other team members to ensure orders are accurately produced.
• Track project details, deadlines, and customer requirements.
• Maintain a high level of professionalism and provide a positive customer experience.
• Multitask effectively while maintaining accuracy and attention to detail.

Qualifications & Skills

• Previous experience in the printing industry is preferred, but not required.
• Excellent verbal and written communication skills.
• Strong customer service and problem-solving abilities.
• Excellent follow-through and attention to detail.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• Basic computer skills are required.
• Ability to work effectively both independently and as part of a team.
• Professional, dependable, and customer-focused attitude.

Schedule

Monday–Friday, 8:30 AM–5:00 PM

Why Join Us?

If you’re organized, personable, and enjoy helping customers while working with a great team, we’d love to hear from you. Printing industry experience is a plus, but we’re willing to train the right candidate who has the communication skills, work ethic, and attention to detail we’re looking for.

About the Role

The Human Resources Coordinator supports the Chief Administrative Officer and Director of Human Resources in delivering daily HR programs and services. This role assists with recruitment, onboarding, benefits, employee records, HR systems, workplace planning, engagement initiatives, and special projects while serving as a resource to employees and handling confidential information with professionalism and discretion.

Duties and responsibilities
 

• Provides administrative and operational support to the Chief Administrative Officer and Director of Human Resources.
• Supports the day-to-day operations of the Administration and Human Resources functions.
• Serves as a resource to employees by responding to general HR questions and directing employees to appropriate resources and information.
• Supports the implementation and administration of HR programs, initiatives, processes, and organizational projects.
• Maintains and updates HR information in Workday, HR portals, and the HR Intranet, ensuring information is accurate and current.
• Assists with benefits administration, including annual enrollment and ongoing employee support.
• Supports the full recruitment and hiring process, including developing and updating job descriptions and postings, coordinating interviews, conducting background checks, and preparing offer letters and related materials.
• Coordinates workplace planning activities, including office assignments, furniture procurement, workspace needs, and employee or departmental moves.
• Coordinates logistics for internal events and programs, including employee training, senior management meetings, seminars, and employee engagement activities.
• Maintains accurate and confidential employee records in accordance with applicable state and federal requirements and organizational policies.
• Assists with new hire orientation and onboarding activities to support a positive employee experience.
• Supports annual audits, merit processes, and other recurring HR activities.
• Responds to general email, telephone, and employee inquiries in a timely and professional manner.
• Coordinates meetings, maintains schedules, and prepares correspondence, presentations, reports, and other documents.
• Maintains organized electronic and paper files, records, and departmental documentation.
• Coordinates and supports projects that may involve confidential or sensitive information.
• Conducts research, gathers data, and analyzes information to support reports, presentations, meetings, and management decisions.
• Monitors and maintains HR office supplies, equipment, and resources.
• Proofreads and edits reports, correspondence, presentations, policies, and other documents for accuracy, clarity, and consistency.
• Compiles and distributes HR-related materials, reports, and supporting documentation as needed.
• Develops and maintains effective working relationships with the Executive Team, employees, consultants, vendors, and members of the public.
• Performs other related duties and special projects as assigned.

• Associate degree or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Demonstrated professional experience supporting Human Resources functions.
• Experience with HRIS platforms, preferably Workday, and Microsoft Office Suite.
• Experience working with confidential employee information and maintaining accurate records.
• Experience coordinating projects, meetings, events, or administrative programs preferred.

Location: Downtown Orlando / Hybrid 
Employment Type: Full-Time
Compensation: Up to $60K, based on experience

About the Opportunity

A growing startup organization is seeking a highly organized, energetic, and proactive Administrative & Personal Assistant to provide both business and personal support to the Owner/Founder.

This is an ideal opportunity for someone who thrives in a fast-paced, entrepreneurial environment and enjoys being the person who keeps things moving, anticipates needs, solves problems, and stays one step ahead. The right individual will be resourceful, positive, highly responsive, and comfortable wearing many hats as the organization continues to grow.

This is not a traditional administrative role. The Owner is looking for someone who can take initiative, figure things out independently, and become a trusted right hand.

Key Responsibilities

• Provide day-to-day administrative and personal support to the Owner/Founder
• Manage calendars, scheduling, appointments, meetings, and reminders
• Coordinate meetings, calls, travel, reservations, and other logistics
• Monitor and organize emails, correspondence, documents, and follow-ups
• Help prioritize tasks and ensure important items don't fall through the cracks
• Anticipate the Owner's needs and proactively address them before being asked
• Conduct research, gather information, and present options or recommendations
• Assist with personal errands, appointments, purchases, and other tasks as needed
• Coordinate with vendors, clients, partners, and other contacts
• Prepare documents, presentations, spreadsheets, and other business materials
• Help keep projects and action items organized and moving forward
• Handle confidential and sensitive information with professionalism and discretion
• Jump in wherever needed to support the Owner and the growth of the organization
• Identify opportunities to improve organization, efficiency, and processes

What We're Looking For

The ideal candidate is:

• Energetic and enthusiastic with a can-do attitude
• Extremely proactive and naturally anticipates what needs to happen next
• Highly organized with strong attention to detail
• Resourceful and comfortable figuring things out independently
• An excellent communicator who is responsive and dependable
• Comfortable working in a startup environment where priorities can change quickly
• Able to manage multiple priorities without becoming overwhelmed
• Discreet and trustworthy when handling confidential information
• Technology-savvy and comfortable learning new systems and tools
• Professional, polished, and personable
• Someone who genuinely enjoys helping others and making their life easier
• A self-starter who doesn't need to be told what to do every step of the way

The Ideal Personality

We are looking for someone who naturally thinks, "I've got it."

You should be the type of person who notices something needs to be done and takes care of it without waiting to be asked. You enjoy anticipating needs, solving problems, keeping people organized, and creating order in a fast-moving environment.

The right person will become a trusted extension of the Owner — someone who can manage the details, keep priorities on track, and bring a positive, energetic presence to the organization.

What We Offer

• Opportunity to work directly with the Owner/Founder
• Dynamic startup environment with variety and autonomy
• Opportunity to make a meaningful impact as the organization grows
• A role with significant responsibility and potential for growth
• Competitive compensation based on experience

*Our world-class partner is seeking a detail-oriented Service Coordinator with Title experience.*

Monday-Friday, 8:00am-5:00pm

In-office training in the Orlando area then hybrid 3 days a week in office. 
 

$18/hour
 

You are:

• High School/GED
• 1-3 years’ title experience
• Self-motivated, task-oriented and resourceful 
• Ability to multi-task and work well under pressure
• Enthusiastic team player attitude
• Ability to take initiative and effectively adapt to changes

What you will do?

Essential Job Functions:

• Perform title searches, fix any issues, and resolve outstanding liens.
• Prepare essential documents for resales, including CPR letters, settlement agreements, deeds, and notary instructions.
• Authenticate deeds and ensure all legal requirements are met.
• Keep accurate records of refunds and transactions using Voice and Salesforce.
• Review and pay HOA fees and loans before closing.
• Handle check requests and wire transfers for members, the company, and vendors.
• Verify documents for accuracy and ensure proper notarization.
• Finalize transactions by closing memberships and loans in Voice and Salesforce.

Unlock Your Potential: Join TEWS and Solve the Talent Equation for Your Career
TEWS has opportunities with leading companies for professionals at all career stages, whether you're a seasoned consultant, recent graduate, or transitioning into a new phase of your career, we are here to help.


Tews is an equal opportunity employer and will consider all applications for employment without regards to age, color, sex, disability, national origin, race, religion, or veteran status. 

This is a contract to hire position! 

Why Join Us:

Step into a sales support roles that blends flexibility, career growth, and impact! You’ll assist participants with their 401(k) plan inquiries, collaborating with a tight-knit team to provide exceptional support. 

What We Offer:

• Work Schedule: Monday-Friday 8am-5pm (in-office Tues/Thurs/Fri, remote Mon/Wed)
• Benefits: Comprehensive health coverage, 401(k), 18 PTO days, and more!

What You Bring:

• Fluent in English & Spanish (verbal and written)
• 2+ year of sales support experience
• Strong communication, organizational, and tech skills (Salesforce & Excel are a plus)

Make an Impact:
The Sales Support Specialist plays a key role in providing administrative and operational support to the partner sales and internal wholesale teams, ensuring seamless execution of sales processes. This position is responsible for managing sales documentation, processing client and participant forms, coordinating sales events, and maintaining CRM data accuracy. Additionally, the specialist will collaborate closely with the strategic relationship team to optimize activities that drive revenue and contribute to overall business growth.

Ready to start ASAP? Let’s connect!

#LI-DS1
#LI-DS1

About the Role

A private K–12 Christian school is seeking an Administrative Assistant to the COO to provide high-level administrative and organizational support. This role helps the COO stay prepared, organized, and focused on operational priorities while ensuring day-to-day administrative responsibilities are handled with professionalism, discretion, and excellence.

The ideal candidate is a committed Christian who supports the school’s mission and values, demonstrates strong attention to detail, and is proactive, polished, and service-oriented. This position works closely with school leadership, faculty/staff, parents, vendors, and the broader school community.

Key Responsibilities

• Provide daily administrative and organizational support to the COO.
• Anticipate needs, manage priorities, and help keep projects and deadlines on track.
• Manage calendar scheduling, meetings, and appointment logistics; communicate schedule changes as needed.
• Coordinate meeting preparation and follow-up (agendas, materials, room/tech setup, refreshments, notes, action items).
• Track action items, requests, deadlines, and follow-ups; provide reminders and status updates.
• Draft, proofread, format, and distribute communications and documents (reports, presentations, spreadsheets, etc.).
• Organize information for dashboards, reports, and administrative decision-making.
• Maintain confidential files and sensitive information with discretion and professionalism.
• Serve as a liaison between the COO and departments to support timely communication and coordination.
• Coordinate travel arrangements and itineraries as needed.
• Assist with invoice processing, purchase requests, expense documentation, and related administrative paperwork.
• Maintain departmental resources such as planning documents, calendars, and operational records.
• Coordinate with vendors and external partners regarding services, meetings, and documentation.
• Order and maintain office supplies and hospitality items.
• Support planning/coordination for Finance Committee, School Board, leadership, and department meetings as needed.
• Serve as a welcoming point of contact for employees, parents, vendors, and guests interacting with the COO’s office.
• Assist with student safety/supervision duties as assigned (arrival, dismissal, lunch, etc.).
• Perform special projects and other duties as assigned by the COO.

Required Qualifications

• 5+ years of administrative assistant experience (supporting leadership preferred)
• Strong organizational skills, time management, and follow-through
• Excellent written and verbal communication skills
• High level of professionalism, judgment, and discretion with confidential information
• Strong proficiency with office technology and administrative tools
• Ability to manage multiple deadlines and shifting priorities
• Collaborative, flexible, and solutions-oriented mindset

Preferred:

• Bachelor’s degree (or higher)

Faith & Mission Alignment Requirement

This is a faith-based environment. Candidates must be able to affirm and sign a Statement of Faith and align with Christian values and lifestyle expectations.

Ready to step into a high-impact role at a rapidly growing healthcare organization?

We’re looking for a polished, proactive, and highly organized Executive Assistant to support senior leadership in a fast-paced, collaborative environment. 

If you thrive in dynamic environments, love being the go-to person, and can juggle priorities with professionalism and confidence, we’d love to connect with you.

What You’ll Do:
• Support executive leadership with scheduling, meetings, communications, and priority management
• Coordinate DocuSigns, presentations, reports, and important documentation
• Assist with onboarding and new hire orientation activities
• Partner cross-functionally with departments across the organization
• Help keep operations running smoothly in a fast-moving, high-growth environment
• Handle sensitive information with discretion and professionalism

What We’re Looking For:
• 3-5+ years of administrative or executive support experience
• Strong Microsoft Office skills, especially Excel, PowerPoint, and Word
• Excellent communication and organizational abilities
• Someone proactive, adaptable, and detail-oriented
• A polished professional who is collaborative, resourceful, and service-minded
• HR or healthcare experience is a plus

Why This Opportunity Stands Out:
• Direct exposure to executive leadership
• Fast-growing company with exciting momentum
• High-visibility role with meaningful impact
• Collaborative, team-oriented culture
• Opportunity to grow and develop professionally

Schedule: Monday–Friday | Fully onsite in Tampa, FL 33609

• Pay Range: $19.00-21/hour (based on experience) + Eligibility for Quarterly Bonus
• Full Time: M-F 8am-5pm
• On-Call: 1 week every 3-4 weeks 

About the Role:

Our well-established client in the healthcare industry is seeking a dedicated Medical Equipment Driver and Customer Service Representative to join their team. This role combines equipment delivery and setup with exceptional customer service. You will assist patients by delivering, maintaining, and educating them on the proper use of medical equipment and supplies while ensuring their needs are met with care and professionalism.

Key Responsibilities:

• Follows company safety policies, including using protective equipment.
• Updates respiratory grid as needed.
• Available for on-call assignments.
• Completes delivery paperwork (invoices, work orders, logs, etc.).
• Verifies insurance coverage (Medicare, Medicaid, private insurance).
• Delivers, sets up, and maintains equipment using company/personal vehicle-travel up to 2 hours away.
• Stays informed on company products, services, and regulations.
• Educates patients/caregivers on equipment use and maintenance.
• Keeps company vehicle clean and in good condition.
• Maintains referral log.
• Handles intake tasks (calls, faxes, data entry, chart assembly, paperwork).
• Monitors office supplies.
• Identifies and reports additional patient needs.
• Ensures billing files are complete and accurate.
• Prepares daily route tickets.
• Assists walk-in patients.
• Reports equipment hazards or product issues.
• Coordinates deliveries with location staff.
• Performs other duties as assigned.

Travel:
Daily travel using a company vehicle to patient homes is required.

Qualifications:

• Required:
• High school diploma or GED equivalent.
• Valid driver’s license with a clean driving record.

• Preferred:
• Experience with medical equipment or in healthcare-related roles.
• Familiarity with medical terminology.
• Skills:
• Excellent communication and organizational skills.
• Proficiency with Microsoft Office and basic office equipment.
• Ability to lift and transport equipment (up to 65 lbs).

  Why Apply?
  This is an opportunity to make a meaningful impact in patients' lives while working in a supportive and professional environment.

  Apply today to join our client’s team!
   

  Unlock Your Potential: Join TEWS and Solve the Talent Equation for Your Career
  
  TEWS has opportunities with leading companies for professionals at all career stages, whether you're a seasoned consultant, recent graduate, or transitioning into a new phase of your career, we are here to help.
  
  Tews is an equal opportunity employer and will consider all applications for employment without regards to age, color, sex, disability, national origin, race, religion, or veteran status

Hybrid Schedule – Two Days Work From Home

Salary: $65,000–$75,000, depending on experience

Join a fast-growing legal team supporting corporate and resort operations. We are seeking a Contracts Analyst with strong hands-on experience managing commercial and vendor agreements in a corporate environment, particularly involving SaaS, professional services, and MSA-driven contracting. This role is ideal for someone who can independently manage contract review and negotiations while balancing legal risk with business objectives.

What You’ll Do

• Draft, review, redline, and negotiate a wide range of commercial agreements, including vendor contracts, SaaS agreements, MSAs, statements of work, service agreements, marketing agreements, IT contracts, and other corporate contracts
• Independently manage the full contract lifecycle from intake through execution and renewal
• Partner closely with internal stakeholders across IT, procurement, finance, HR, sales, and operations to support business initiatives
• Analyze and advise on key contractual provisions, including indemnification, limitation of liability, data privacy, confidentiality, intellectual property, and representations & warranties
• Participate in vendor and third-party negotiations, leading legal discussions and driving contracts toward execution
• Identify legal and operational risks and escalate complex matters to the General Counsel or Senior Contracts Manager as needed
• Support continuous improvement initiatives, including contract process optimization and CLM system implementation

What You Bring

• 3+ years of hands-on commercial contracting experience in a corporate environment, with a strong focus on vendor, SaaS, services, and MSA-based agreements
• Experience independently negotiating and managing commercial contracts from start to finish
• Government contracting experience alone is not sufficient for this role
• Strong understanding of standard commercial contract provisions, risk allocation, and negotiation strategy
• Sound business judgment with the ability to balance legal risk and operational needs
• Excellent written, verbal, and interpersonal communication skills
• Experience with CLM platforms and document management systems preferred
• Ability to thrive in a fast-paced, collaborative environment while managing multiple priorities independently

#JC-L1

Work with one of Florida’s leading grantmaking foundations. 

Competitive Salary and Phenomenal Benefits!  Salary is between $75,000 - $80,000

Executive Assistant to President and CEO           

Position provides a broad range of complex and confidential executive support to the President/CEO.  Position is responsible for daily office operations, scheduling for President/CEO’s office, including coordination of materials, logistics and communications for all meetings, all regular Board and Committee meetings; and other projects as assigned by the President/CEO. Executive Assistant to the President/CEO works across all departments and divisions.

Primary Responsibilities include:

• Communication with the Board of Directors, staff, consultants and visitors.
• Manage calendar and ensure the effective scheduling of the President/CEO’s time.
• Communicate with internal and external constituents on matters involving the President/CEO.
• Monitor general office, supplies, postage, repair and maintenance budget and accounts.
• Draft correspondence, meeting agendas and reports.
• Respond to inquiries, including those of a highly sensitive and confidential nature.
• Coordinate all aspects of visits to the Foundation by outside professionals (i.e. executives,    investment advisors, consultants, professional groups), including reservations for lodging, preparation of itineraries and meeting agendas and scheduling group or individual meetings with Foundation staff.

•             Coordinating the compilation and distribution of all documents and communications for meetings.

•             Compiling data and managing department files and records.

•             Coordination of materials, logistics and communications for all regular Board and Committee meetings.

•             Evaluating, selecting and scheduling facilities space, catering and logistical arrangements for all board meetings.  Liaison with directors of vendors and service providers as needed to ensure requisite arrangements for meetings are in place.

• Coordinate travel arrangements as needed for President/CEO and prepare expense report or provide credit card substantiation.

• Assist President/CEO in preparing for all Foundation committee and board meetings.
• Opens, sorts, and distributes mail.
• Maximizes President/CEO efficiency by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information
• Managing technology through outside IT vendor
• Office supplies inventory and procurement
• Office and Building management; collaborating with outside vendors to maintain the interior and exterior of premises.

Education and Experience Required:  

•             Bachelor’s degree preferred.

•             Minimum 5+ years of job-related experience as Executive Assistant in a professional office is required.

Knowledge, Skills and Abilities:

•             Thorough knowledge of business English, spelling and grammar.

•             Knowledge and practice of organizational and time management skills.

•             Ability to use tact and good judgment in resolving work problems and dealing with the Board of Directors, staff, consultants and public.

•             Strong verbal and written communication skills.

•             Math computational skills sufficient to perform basic accounting functions.

•             Proficiency with PCs and related software such as Microsoft Office, Word, Excel, Social Media and Website maintenance, etc.

•             Ability to work independently and handle confidential material.

• Works closely with Finance and other departments.
• Performs related duties as assigned.

Success Factors:

• Professionalism, accountability, and self-motivation
• Detail Oriented
• Demonstrated ability to be flexible in managing a workload of varied tasks, some with conflicting deadlines
• Strong written and oral communication
• Proven ability to be a self-starter and work independently under pressure and with minimal supervision
• Flexible and dependable
• Excellent organizational skills

• Everyday customer support via phone and email communication (sometimes face to face).
• Fulfill typical customer requests: pricing/quotes, technical product questions and troubleshooting, product availability, product lead time, invoice information, customization capabilities, freight issues, damaged products, replacement parts, warranty details, commission/payment issues, purchase orders, etc.
• Frequent order review and entry. Includes checking part number(s) for errors, confirming project and customer location(s), calculating and assigning appropriate commission levels to the appropriate rep(s) and entering order details into the manufacturing software. Order entry is of the utmost importance and mistakes must be avoided, therefore candidate must be organized and acutely detail-oriented.
• Quick and effective resolution of technical product issues, job problems, and customer disputes. Always following up with customers to be proactive and stay ahead of potentially bigger issues.
• Candidate will work closely not only with the customer service team, but also with other departments such as sales, engineering, and production on a daily basis. The ability to multitask and work well with others is critical in this position.

Join us in an environment where your contributions are valued, and your growth is supported. The opportunity to enhance not only your career but also the experiences of our customers awaits you. Let's work together to achieve excellence in customer service.

#LI-JC1