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Tews Company
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Senior Executive Assistant (C-Suite)
6900 Tavistock Lakes Boulevard , Suite 200 Orlando, FL 32827 US
Job Description
Senior Executive Assistant to support C-Suite Executive (Lake Nona area)
(Only candidates with extensive C-Level experience will be considered! Global experience highly preferred!)
Salary: $75,000-$80,000 plus bonus
Provides comprehensive administrative support to a senior executive, ensuring the efficient operation of their office and assisting in managing their workload. This role requires a high degree of professionalism, confidentiality, and exceptional organizational skills.
Essential Job Functions:
(Only candidates with extensive C-Level experience will be considered! Global experience highly preferred!)
Salary: $75,000-$80,000 plus bonus
Provides comprehensive administrative support to a senior executive, ensuring the efficient operation of their office and assisting in managing their workload. This role requires a high degree of professionalism, confidentiality, and exceptional organizational skills.
Essential Job Functions:
- Schedule and coordinate meetings, appointments, and travel arrangements for the executive.
- Anticipate scheduling conflicts and proactively manage the executive's calendar.
- Act as a primary point of contact for internal and external stakeholders.
- Screen and prioritize emails, phone calls, and correspondence on behalf of the executive.
- Draft, edit, and proofread documents, reports, and presentations.
- Organize and maintain digital and physical files and records.
- Plan and book domestic and international travel, including flights, accommodations, and transportation.
- Prepare travel itineraries and ensure the executive's travel needs are met.
- Prepare agendas, materials, and presentations for meetings.
- Attend meetings, take minutes, and follow up on action items.
- Track and manage expenses, reimbursements, and invoices.
- Prepare and submit expense reports in a timely manner.
- Handle sensitive information with discretion and maintain a high level of confidentiality
- Assist in managing special projects, research, and initiatives as directed by the executive.
- Collaborate with other team members and departments as needed.
- Build and maintain positive relationships with colleagues, clients, and partners.
- Act as a liaison between the executive and other staff members.
- Ensure the executive's office runs smoothly by ordering supplies, coordinating IT support, and managing office logistics.
- Handle personal administrative duties as requested.
- All other duties as assigned.
- Bachelor's degree or equivalent experience preferred.
- A minimum of 10 years’ experience as an executive assistant or similar role supporting top-level executives in a multinational organization.
- Strong organizational, time management, and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in office software (e.g., Microsoft Office suite) and familiarity with office equipment.
- Discretion and ability to handle confidential information with integrity.
- Adaptability and ability to work in a fast-paced, ever-changing environment.
- Exceptional problem-solving skills and attention to detail.
- Flexibility to work outside regular business hours when necessary.
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