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Project Management Marketing

Winter Park, FL | Work from home flexibility

Employment Type: Direct Hire Industry: Corporate Services Job Number: 19924

Job Description

The Project Management Marketing Consultant reports to the Director of Client Services and supports the day-to-day execution of projects. This mid-level, client-facing role involves working directly with clients – usually onsite - and acts as the extension of the client’s team.

In this role, you are responsible for initiating and transforming ideas into action. You will work both collaboratively in a team and independently, with minimal guidance. The role requires a practical understanding of marketing principles and staying updated on current marketing trends for the client's benefit. You will manage high-volume, mid-level complexity projects. It demands discipline to deliver, a drive for high-quality results, and the flexibility to adapt to unexpected, last-minute changes. Dependability, proactiveness, and approachability are crucial qualities for this role.

40% Marketing Project Management
  • Act as the primary onsite liaison for the client, maintaining clear and consistent communication.
  • Support the Senior Account Director in handling diverse range of marketing projects and campaigns from inception through launch.
  • Take ownership of projects. Develop project management plans spanning product marketing, website development, client services, etc.
  • Ensure all team members are informed of project status, timelines, and assignments.
  • Manage day-to-day project management workflow system - input data, tracking, reporting (e.g. timeline, scope, budget, resources, dependencies, projections). 
  • Route all project deliverables through internal and client reviews. Maintain version control, quality control, and final approvals.
  • Ensure all documents are organized, filed, recorded and archived according to company policies.
  • Employ visual brainstorming tools (e.g., mind mapping, decisions trees) to facilitate ideation or workflow bottlenecks.
  • Create well-designed, organized presentation decks using PowerPoint, Canva, Keynote, or Adobe Illustrator.  
  • Collaborate with cross-functional teams - creative, digital, technology, customer service – to advance marketing campaigns.
  • Assist with onsite and virtual meeting management, including scheduling, agenda preparation, and note-taking. Ensure project related documents are up-to-date and accessible to the team prior to meeting.
  • Assist in regular monitoring of project budgets, tracking expenses, and reporting. 
  • Stay up to date on marketing trends, emerging technologies, and best practices in project management processes. Within three months of employment, obtain Smartsheet Product Certified (Pro Level).
  • Complete special projects as assigned.
25% Content Management Coordination
  • Solicit, develop, and organize content calendars for email, newsletters, social media, and other content platforms.
  • Work with the team to identify and implement process improvements that support the content strategy and maintain organized content libraries
  • Monitor the progress of social media content calendars, ensuring it is reviewed, approved, and posted on schedule.
  • Perform content quality review checks – proofreads content, fact checks data, and validates links, images, video, tags, etc.
  • Upload and manage content on Content Management System (CMS) platforms designed to handle website or digital content.
  • Monitor social media engagement, comments, and customer inquiries, updating tracking reports as requested.
15% Event/ Sponsorship Management
Support planning and preparation for 12 to 15 outreach events per year. Attendance is not required at the events.

10% Product Inventory Management
5% Marketing Collateral Inventory Management

Bachelor’s degree in marketing, advertising, business management, or similar from an accredited institution or equivalent industry experience  

  • 5+ years of experience in a mid-level marketing related position with an agency, consulting firm or equivalent, including 3+ years of project management experience.  
  • Solid understanding of marketing principles.
  • Experience managing multiple marketing projects simultaneously, tracking and setting realistic deadlines, and fielding requests from clients and/or other teams.
  • Experience working with designers, printers, suppliers, and contractors.
  • Experience using project management software platforms (e.g., Smartsheet, Basecamp, Asano, etc.)
  • PMP coursework and/or a certification in project management.
  • Understanding of product marketing, customer marketing and complex buyer journeys.
  • Understating of the email marketing campaign management platforms (e.g., MailChimp or Constant Contact.)
  • Client consulting experience a plus. 
  • Public sector experience a plus.
  • Proficient in Microsoft 365 and Google Workspace collaboration and productivity tools.
  • Proficient in Microsoft Excel- creating and managing spreadsheets, pivot tables, and macros.
  • Proficient in Microsoft PowerPoint- creating professional presentations, including the use of animations, transitions, and multimedia elements. Organize and structure presentation content to ensure clarity and logical flow.
  • Proficient in Word- creating, formatting, editing documents and using advanced features such as macros.
  • Proficient in Adobe Acrobat- creating, editing, organizing, optimizing PDFs; page management, combining files, review and approval flows.
  • Use of digital production tools and technologies, such as content management systems (CMS), and project management software (e.g., Smartsheet, Basecamp, etc.).
  • Experience using Adobe Creative Suites a plus.  
  • Familiarity with timesheet software platforms for professional services.
Work Schedule and Location:
The role requires regular office presence onsite working from the client’s office in Orlando on Tuesdays and Wednesdays from 8:30 AM to 5:30 PM. On Mondays and Thursdays, you are required to work onsite at office in Winter Park. Fridays are designated as work from home.

What We Offer
Competitive Salary Range of $75,000 to $90,000 annually, commensurate with experience

Generous Time Off
Health insurance
Vision insurance
401(K) Retirement, profit-sharing plan
Paid parental leave
Compassionate Care Leave
Short- and long-term disability
Opportunities for professional growth
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About Winter Park, FL

Ready to embark on a new career adventure near Winter Park, Florida? Discover exciting job opportunities in this vibrant city pulsating with opportunities for growth and success. Nestled in the Sunshine State, Winter Park boasts an enchanting blend of picturesque parks, charming boutiques, and renowned cultural attractions like the Charles Hosmer Morse Museum of American Art and the Annie Russell Theatre. With a thriving culinary scene featuring farm-to-table restaurants and the famous Winter Park Farmers' Market, this area promises a delightful lifestyle filled with unique experiences. Explore our job listings and unlock your potential in this captivating city!