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Office Services Clerk
101 East Kennedy Boulevard Suite 1900 , Suite 650 Tampa, FL 33602 US
Job Description
The Offices Services Clerk will support the front-of-house, office services and facilities functions for the office by performing a variety of clerical and administrative tasks. This position is in-office, Monday – Friday. Candidate should also be flexible to work overtime as needed to accommodate hospitability needs.
Duties & Responsibilities:
- Performs office services tasks including internal mail delivery, arranging for UPS and messenger services, processing incoming and outgoing mail, faxing, handling large print, scan and/or copy
- Monitors office supplies and orders new stationery, furniture, appliances, and electronics as required
- Purchases and tracks food and beverage supplies and identifies and works with vendors appropriate for purchasing needs
- Coordinates and oversees the day-to-day maintenance needs of the office, as appropriate, to include logistics, security, and related activities
- Inspects work and other spaces frequently and identifies areas in need of painting, repair or maintenance
- Provides setup, cleanup and catering assistance for meetings and events
- Manages the setup for conference rooms to ensure reservation requests are met prior to the scheduled meeting
- Arranges for catering and acts as liaison between food service staff and firm to ensure perfect order and timing
- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
- Excellent technology, internet research skills
- Strong attention to detail, outstanding organizational skills and the ability to manage time effectively
- Team player with a positive, can-do attitude and work well under pressure
- Work efficiently with the ability to multi-task while maintaining the highest quality work product
- Excellent interpersonal and communication skills (oral and written) with a professional demeanor
- Dependable, reliable and punctual
Qualifications & Prior Experience:
- Two years’ experience working in a professional organization
- High school diploma or equivalent required
- Proficiency with Windows-based software and Microsoft Office Suite
- Competent working knowledge of all functions of copy, printing, binding, scanning, and mailing equipment
- Must be able to move and/or lift 50 lbs. without assistance and up to 140 pounds with assistance, push carts, use step ladders, walk, stand, kneel and reach the majority of the day and retrieve/replace objects from shelving units (from floor level to 8 feet high)