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Legal Support Specialist

Tampa, FL

Employment Type: Direct Hire Industry: Administrative Job Number: 19843

Job Description

Global law firm with an office in Tampa has an opportunity for a Legal Support Specialist to join their growing team.  Excellent perks and benefits with a starting salary of $65,000K+.  

Position Summary:

The Legal Support Specialist will perform all filing duties and provide administrative support, as needed.

Duties & Responsibilities:

  • Maintains legal client files (both paper & electronic file system), updates binders, organizes and file documents in designated folder and file drawers, as well as prepares, enters, proofreads and processes legal and administrative correspondence

  • Requests firm record labels

  • Assists with coordination of incoming and outgoing file transfers; including sending and retrieving files to/from off-site storage

  • Maintains/updates eRooms

  • Reviews, prints, and files emails for attorneys

  • Manages a busy phone line for supported attorneys, conveys messages as necessary; answers routine questions from clients and staff members and/or route calls to appropriate staff members

  • Performs overflow typing, filing, scanning and photocopying as requested by attorneys; drafts and transcribes routine correspondences and voluminous documents

  • Processes time entry for multiple attorneys, maintains and creates calendar entries, collates information, writes reports, and prepares agendas

  • Serves as a back up to other Legal Support Specialists

  • Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Skills & Competencies:

  • Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations

  • Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills

  • Creative, strategic, high energy, outward-looking, and capable of bringing new ideas to the team

  • High attention to detail, outstanding organizational skills, and the ability to manage time effectively

  • Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly and take direction from all levels of management

  • Demonstrate ability to interact and develop rapport with internal support staff in an effective, efficient, and professional manner at all times

  • Ability to work under pressure to meet strict deadlines in an atmosphere of frequent interruptions and effectively prioritize multiple tasks; strong critical thinking skills to take initiative and prioritize work independently

  • Execution-oriented, self-starter, and self-navigator who can balance the demands of multiple projects and stakeholders

  • Ability to understand and follow specific and detailed instructions and to decipher various handwriting styles

  • Maintain high level of concentration to work on lengthy and complex projects

  • Recognize confidential, sensitive, and proprietary information and maintain confidentiality in a professional and trustworthy matter

Qualifications & Prior Experience:

  • Minimum of five years of experience as a legal secretary, working in a business law practice

  • Understanding and basic knowledge of practice, clientele and related resources and professionals for the Public Finance Department

  • Proficiency with Windows-based software and Microsoft Office Suite, including Word, Excel, and  Adobe/ScanSoft

  • Ability to effectively use firm communication technology and use of organizational abilities in Outlook

  • Exceptional computer skills with the ability to learn new software applications quickly

  • College degree or equivalent 

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Discover exciting job opportunities in the vibrant Tampa, Florida area! Nestled along the stunning Gulf Coast, Tampa offers job seekers a perfect blend of career growth and leisure, with its beautiful beaches, thriving cultural scene, and endless entertainment options. From exploring the iconic Tampa Riverwalk to catching a show at the Straz Center for the Performing Arts, or cheering on the beloved Tampa Bay Buccaneers at Raymond James Stadium, this region has something for everyone. Embrace the sunshine state lifestyle, savor the delicious Cuban sandwiches, and explore local treasures like the Salvador Dali Museum in nearby St. Petersburg. Join us in Tampa Bay and unlock a world of possibilities for your career!