Global law firm with an office in Tallahassee has an opportunity for a Legal Support Specialist to join their growing team.  Excellent perks and benefits with a starting salary of $65,000K+.  

Position Summary:
The Legal Support Specialist will perform all filing duties and provide administrative support, as needed.

Duties & Responsibilities:

• Maintains legal client files (both paper & electronic file system), updates binders, organizes and file documents in designated folder and file drawers, as well as prepares, enters, proofreads and processes legal and administrative correspondence

• Requests firm record labels

• Assists with coordination of incoming and outgoing file transfers; including sending and retrieving files to/from off-site storage

• Maintains/updates eRooms

• Reviews, prints, and files emails for attorneys

• Manages a busy phone line for supported attorneys, conveys messages as necessary; answers routine questions from clients and staff members and/or route calls to appropriate staff members

• Performs overflow typing, filing, scanning and photocopying as requested by attorneys; drafts and transcribes routine correspondences and voluminous documents

• Processes time entry for multiple attorneys, maintains and creates calendar entries, collates information, writes reports, and prepares agendas

• Serves as a back up to other Legal Support Specialists

• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Skills & Competencies:

• Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations

• Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills

• Creative, strategic, high energy, outward-looking, and capable of bringing new ideas to the team

• High attention to detail, outstanding organizational skills, and the ability to manage time effectively

• Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly and take direction from all levels of management

• Demonstrate ability to interact and develop rapport with internal support staff in an effective, efficient, and professional manner at all times

• Ability to work under pressure to meet strict deadlines in an atmosphere of frequent interruptions and effectively prioritize multiple tasks; strong critical thinking skills to take initiative and prioritize work independently

• Execution-oriented, self-starter, and self-navigator who can balance the demands of multiple projects and stakeholders

• Ability to understand and follow specific and detailed instructions and to decipher various handwriting styles

• Maintain high level of concentration to work on lengthy and complex projects

• Recognize confidential, sensitive, and proprietary information and maintain confidentiality in a professional and trustworthy matter

Qualifications & Prior Experience:
  

• Minimum of five years of experience as a legal secretary, working in a business law practice

• Understanding and basic knowledge of practice, clientele and related resources and professionals for the Public Finance Department

• Proficiency with Windows-based software and Microsoft Office Suite, including Word, Excel, and  Adobe/ScanSoft

• Ability to effectively use firm communication technology and use of organizational abilities in Outlook

• Exceptional computer skills with the ability to learn new software applications quickly

• College degree or equivalent