Part-Time Legal/Executive Assistant 
(Commercial Real Estate/Property Management Contracts Experience is Required)

Located South of Downtown Orlando

Flexible Hours - 26-30/week, Mondays are mandatory office days
Hourly Rate: starting at $30.00/hour

Responsibilities:

1. Board of Directors Support:

   • Prepare for Board meetings by collecting, organizing, and distributing the Board Book, as well as other materials for the Board and family notifications.
   • Take minutes at Board meetings, draft for Vice President review, and finalize.
   • Follow up on action items post-meeting.

2. Corporate and Real Estate Legal Administration:

   • Maintain limited partnership ownership records, verify annual report filings, and update partnership status files.
   • Manage corporate filings (e.g., Sunbiz) and assist attorneys with necessary real estate documents.
   • Update and manage family equity ownership records, including the issuance of stock certificates in cases of ownership changes.

3. Tenant Lease Coordination:

   • Support the leasing process by preparing documents (letters of intent, lease agreements, abstracts, addendums, renewals).
   • Coordinate move-in/move-out processes, manage vacancy reports, and assist with unique leases (e.g., cattle leases).
   • Aid in real estate tax-related tasks by verifying property appraiser information as needed.

4. Land Ownership and Agricultural Management:

   • Organize and maintain documentation related to property acquisitions and sales.
   • Monitor and apply for AG exemptions on classified properties and new acquisitions.

5. Commercial Insurance Management:

   • Coordinate with external insurance agents on policy renewals, endorsements, and adjustments (for vacant spaces, new businesses, etc.).
   • Present insurance updates to the President, track policy dates, and ensure timely renewals.
   • Audit policies for coverage accuracy, confirm premium amounts with the Controller, and monitor accident claims for company or related entities.

6. Human Resources Support:

   • Track employee attendance, PTO, and handle onboarding for new hires and contract workers.
   • Liaise with benefits providers (health, disability, retirement) and organize events, such as benefit enrollments and company-wide meetings.
   • Maintain confidential and up-to-date HR records.

7. Office Management and Administrative Support:

   • Manage office file systems, coordinate with offsite storage for archival purposes, and schedule meetings/appointments.
   • Provide logistical support for management meetings, assist executives with timelines, and handle information transmittals.

8. Benefits:

   • Full-time benefits after 90 days, including health and life insurance, and AD&D coverage.
   • Flexible part-time schedule (26-30 hours/week) with an hourly wage starting at $30/hr, negotiable based on experience.

Ideal Candidate: An organized and proactive professional with experience in corporate administration, real estate, and legal field. Strong communication skills and attention to detail are essential for success in this role. Must be tech savvy!