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Human Resources Coordinator

Orlando, FL | Work from home flexibility

Employment Type: Direct Hire Industry: HR Job Number: 19854

Job Description

Orlando law firm has an exciting full-time employment opportunity for a Talent Services (HR) Coordinator with competitive compensation and an excellent benefits package.  

Position Summary:  
The Talent Services Coordinator provides administrative support to the Talent Services department, under the guidance of the Talent Services Manager, assisting with daily human resource tasks, including staff recruitment, orientation, employee benefits, event planning, electronic file maintenance, and other duties as assigned. Candidate should also be flexible to work overtime as needed.  
Duties & Responsibilities:  
  • Assists with staff recruitment: posts open positions on the intranet and job boards; enters and tracks job applicants using tracking software; sends resume to Talent Services and Hiring Managers
  • Schedules interview appointments and interfaces with candidates; emails standard communications to applicants regarding the status of their applications
  • Manages new hire process, including sending out new hire paperwork, initiates and monitors background check process, and coordinates start date with new hire
  • Prepares welcome email, assists with onboarding process, and assists in planning and conducting new employee orientation
  • Assists with administration of employee benefits plans, including healthcare, life, disability (including claim forms), 401(k), and other health and welfare benefits programs; assists employees with annual open enrollment
  • Answers basic questions on HR policies, procedures, and programs
  • Maintains personnel files (active and terminated employee records) and I-9s; responsible for E-verify
  • Coordinates firm events such as staff appreciation, health and wellness clinics, annual holiday party, and other special events as requested; may assist with community fundraising
  • Assists with aspects of the annual performance review process for Associates and Business Staff, including sending out reminders and flagging comments for Talent Services Manager review
  • Processes employment verifications and transactions in HR system, including employee changes and separations, assists employees with the time and attendance system (Workday), reviews time records as needed
  • Assists with departing attorney processes
  • Ensures administrative (i.e. secretarial, reception) vacation coverage and overflow is provided
  • Coordinates office attorney CLE training programs and processes attorney bar association memberships
  • Performs additional duties as required
Skills & Competencies:  
  • Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
  • Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
  • High attention to detail, outstanding organizational skills, and the ability to manage time effectively
  • Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
  • Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
  • Recognize confidential, sensitive, and proprietary information and maintain confidentiality
  • Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations; proactive in seeking innovative ways in which to help others
Qualifications & Prior Experience:  
  • Bachelor's degree or equivalent experience in Human Resources, Business, Organization Development or related field preferred
  • Three to five years of experience in a Human Resources support role
  • Professional in Human Resources (PHR/SPHR) or SHRM-CP/SCP certification preferred
  • Possess a basic understanding of HR principles and practices, as well as employment law compliance
  • Knowledge of HR-related programs/software including Workday or other time/attendance or HRIS database systems; as well as Jobvite or other applicant tracking system
  • Proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook
  • Exceptional computer skills with the ability to learn new software applications quickly
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