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HYBRID Executive Assistant

Orlando, FL | Work from home flexibility

Employment Type: Contract To Hire Industry: Administrative Job Number: 19496

Job Description

*Our dynamic partner in the timeshare industry is seeking an experienced Executive Assistant.*

$75k-$80k, based on experience

HYBRID - Dr. Phillips Area

Benefits Included

You are:

  • High School Diploma
  • 5-8 years of prior Executive Administrative experience supporting Executives in a Corporate Environment
  • Ability to demonstrate customer service focus and attention to detail
  • Ability to anticipate the needs of others
  • Ability to demonstrate good judgment and decision-making skills
  • Strong written and verbal communication with strong grammar and proof-reading experience
  • Proficient in Microsoft office including Word, Excel and PowerPoint
  • Impeccable communication and follow-through
  • Strong organizational skills
What you will do?
  • Create, manage, and maintain a complex calendar, including a range of internal and external meetings in a highly dynamic environment, requiring frequent re-prioritization and shifting of appointments.
  • Organize and prepare C-Level Executive for meetings and appointments including preparing agendas, talking points, and presentations, gathering necessary materials and updating all essential logistical information (meeting locations, dial-in numbers, etc.)
  • Coordinate all logistics for meetings and events such as venue selection, set up, catering, audio visual and other needs, and attend as needed to ensure successful execution.
  • Serve as primary point of contact for C-Level Executive to prioritize and escalate issues on a daily and ongoing basis to maximize the use of their time and resolve issues in advance where possible
  • Screen, prioritize, manage, and organize incoming and outgoing phone and electronic communications on behalf of the C-Level Executive
  • Draft, review, and execute executive correspondence which includes letters, memos, emails, and timely responses to actionable requests
  • Plan, schedule and book business travel arrangements and create highly detailed itineraries, plan and schedule meetings, functions and meals, etc. as needed at each location
  • Maintain an organized system for tracking, monitoring, and prioritizing tasks and projects. Activity requires extensive collaboration with multiple parties, and handling of sensitive and confidential information.
  • Obtain the necessary information and signatures for documents needed by; follow through with tracking to ensure that they are properly processed and/or reach the appropriate party
  • Provide support to other members of the management team as requested
  • Liaison between C-Level Executive and direct reports to ensure a smooth working environment
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