*Our dynamic partner in the timeshare industry is seeking an experienced Executive Assistant.*

$75k-$80k, based on experience

HYBRID - Dr. Phillips Area

Benefits Included

You are:

• High School Diploma
• 5-8 years of prior Executive Administrative experience supporting Executives in a Corporate Environment
• Ability to demonstrate customer service focus and attention to detail
• Ability to anticipate the needs of others
• Ability to demonstrate good judgment and decision-making skills
• Strong written and verbal communication with strong grammar and proof-reading experience
• Proficient in Microsoft office including Word, Excel and PowerPoint
• Impeccable communication and follow-through
• Strong organizational skills

• Create, manage, and maintain a complex calendar, including a range of internal and external meetings in a highly dynamic environment, requiring frequent re-prioritization and shifting of appointments.
• Organize and prepare C-Level Executive for meetings and appointments including preparing agendas, talking points, and presentations, gathering necessary materials and updating all essential logistical information (meeting locations, dial-in numbers, etc.)
• Coordinate all logistics for meetings and events such as venue selection, set up, catering, audio visual and other needs, and attend as needed to ensure successful execution.
• Serve as primary point of contact for C-Level Executive to prioritize and escalate issues on a daily and ongoing basis to maximize the use of their time and resolve issues in advance where possible
• Screen, prioritize, manage, and organize incoming and outgoing phone and electronic communications on behalf of the C-Level Executive
• Draft, review, and execute executive correspondence which includes letters, memos, emails, and timely responses to actionable requests
• Plan, schedule and book business travel arrangements and create highly detailed itineraries, plan and schedule meetings, functions and meals, etc. as needed at each location
• Maintain an organized system for tracking, monitoring, and prioritizing tasks and projects. Activity requires extensive collaboration with multiple parties, and handling of sensitive and confidential information.
• Obtain the necessary information and signatures for documents needed by; follow through with tracking to ensure that they are properly processed and/or reach the appropriate party
• Provide support to other members of the management team as requested
• Liaison between C-Level Executive and direct reports to ensure a smooth working environment