Search Jobs

Executive Assistant

Orlando, FL | Work from home flexibility

Employment Type: Direct Hire Industry: Administrative Job Number: 18864

Job Description

Want to work for an organization dedicated to innovation, quality and continued growth?

*Our world-class partner is seeking an energetic Executive Assistant.*

$65-$70k, based on experience

Work from home flexibility 1 day a week

Day One Health Benefits

You are:
  • High School Diploma
  • 3 years’ relevant experience
  • Ability to work in a fast-paced, pressured environment
  • Ability to demonstrate good judgement and decision-making skills
  • Ability to demonstrate proficiency in spelling, business writing, keyboarding (60-80 wpm), grammar and proof-reading
  • Ability to demonstrate proficiency in Microsoft Word, Excel, PowerPoint
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Ability to maintain confidentiality

We are:
Our partner, a world-class global brand, enjoys the distinction of being a leader in hospitality and reputation for delivering a consistently exceptional standard of service.

What you will do?
As an Executive Legal Assistant, you will perform clerical tasks to ensure that the assigned in-house attorneys and paralegals can communicate and work efficiently with internal and external partners. You will be responsible for driving company success through performing the following tasks to the highest standards:
  • Serves as the primary point of contact by greeting and assisting guests/clients, responding to requests in a timely, friendly and efficient manner and screening and prioritizing incoming and outgoing telephone calls and electronic communication
  • Builds, manages, and maintains a sophisticated calendar including, but not limited to, coordinating and preparing for meetings and appointments, preparing agendas, talking points and presentations, gathering materials and updating logistical information (meeting locations, dial-in numbers, etc.)
  • Handles the travel needs, planning, scheduling and booking travel, creating detailed itineraries, scheduling meetings, functions and meals and preparing and tracking expense reports
  • Processes travel & entertainment expenses and other reimbursement of expenses and work with internal clients for payment/coding of the same
  • Processes outside counsel bills and other vendor expenses in incurred in operating the legal department and prepare reports on the same
  • Tracks, monitors and prioritizes tasks and projects, collaborating with multiple parties of all levels and handling sensitive and confidential information
  • Assists in preparing relevant legal memorandum, reference materials or other documents
  • Maintains files and resource library, including tracking of (i) of executed agreements and related documents in network system, (ii) maintenance of all working files for all commercial transactions, litigation while adhering to the company's records retention policy (destruction dates, managing document storage, etc.) and (iii) other tasks as assigned by the paralegals and attorneys
  • Publishes and maintains department information on company intranet system for use by internal clients and communicate changes to internal clients as needed
  • Assists with creation and editing of presentations and other documents
  • Serves as liaison between legal department and various internal clients for all issues pertaining company and legal department functions
  • Composes routine letters and memoranda and prepare reports using knowledge of work area instructions and guidelines
  • Sort, route and prepare in-coming and outgoing correspondence and mail, including updating related tracking mechanisms
  • Process and distribute supplies for department and related billings

Apply Online
Apply with LinkedIn Apply with Facebook Apply with Twitter

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.