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Administrative Specialist - License/Legal Division

Orlando, FL 32835

Posted: 06/20/19 Employment Type: Contract To Hire Industry: Administrative Job Number: 15918

A company in Ocoee area is looking for a Administrative Assistant/Compliance Specialist. This position will support the whole office with projects and perform reception duties and minor accounting.

Essential Job Functions

  • Reports directly to the Director of Licensing in providing department updates, training needs, work process suggestions. 
  • Assist with resolving high level renewal issues with a focus on implementing processes to avoid issues.
  • Research complex licensing issues with licensing agencies, create and analyze reports utilizing Licensing HQ and Excel.
  • Manage registrations by reviewing weekly reports and provide direction to Specialists as needed with more difficult registrations.
  • Assist Director of Licensing with researching and processing requirements related to client ownership changes
  • Process and resolve licensing violations and requirements, acting as a liaison with clients and governmental agencies to ensure compliance.
  • Ongoing updating of procedural manual for renewing licenses in all jurisdictions, including compliance requirements.

Required Competencies/Skills:

  • Must have excellent interpersonal and phone skills. 
  • High level of integrity to handle confidential and highly sensitive information.
  • Excellent analytical, quantitative, written, and verbal communication skills. Attention to detail in written communications is key.
  • Strong proficiency with MS Office including Word and Excel.
  • Strong ability to work independently with attention to detail, documentation, and follow-through with minimal supervision.

Core Competencies:

  • Approachability
  • Customer Focus
  • Dealing with Ambiguity
  • Priority Setting
  • Time Management

Required Education and Experience:

  • AA or BA in business or accounting a plus.
  • 2 years of general legal admin experience OR light accounting

Office hours area Monday - Friday 8:30am - 5pm OR 9:00am - 5:30pm 
#zip

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