Temp to hire Administrative Support 

This position is near the packing district in 32805. 

Position Title: Administrative Support  
Shift: Monday–Friday, 7:30 AM – 4:00 PM
Pay Rate: $19.00 – $20.00/hour


Position Overview:
This role provides administrative support to the Warehouse Operations team in Orlando, FL. The position requires a highly organized and detail-oriented professional who can manage multiple tasks efficiently while contributing to the smooth day-to-day operation of the department.

• High School Diploma, GED, or equivalent
• Previous administrative experience
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work effectively in a culturally diverse environment
• Strong organizational skills and attention to detail
• Professional phone and email communication etiquette
• Ability to collaborate cross-functionally and respond to specific team needs

• Answer and direct phone calls and respond to emails professionally
• Cover front desk duties as needed
• Create and distribute internal department communications
• Maintain department calendars and schedule meetings/events
• Prepare and distribute sanitation checklists for warehouse staff
• Track and update monthly pallet inventory
• Maintain and restock first aid and safety equipment
• Collect, track, and submit receipts for departmental credit card use
• Track mileage for different locations

• Schedule and coordinate Safety Committee meetings; record and distribute meeting notes and action items
• Conduct new hire safety training presentations
• Assist with scheduling driver meetings; coordinate boxed lunches and document meeting outcomes
• Maintain fleet documentation including tag numbers and DOT stickers
• Coordinate annual fire drills and ensure fire extinguisher/sprinkler system inspections are completed
• Maintain compliance folder throughout the year

• Respond to customer inquiries regarding invoices and payments
• Reconcile customer accounts and ensure accuracy of records
• Enter delivery slips into Excel and finance software
• Verify and match invoices with purchase, requisition, and receiving documentation
• Enter approved invoices into Accounts Payable system
• Prepare and mail weekly vendor payments
• Generate department reports as needed