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Admin Assistant to the Project Manager

Orlando, FL 32824

Posted: 03/20/19 Employment Type: Direct Hire Job Number: 15405

This is a Full-time, Direct Hire position - Monday through Friday 8:00am to 5:00pm.

Company offices located in South Orlando - near Hunter's Creek


Dental, Vision and Health Insurance

Life Insurance

401k with safe harbor and profit share

15 days PTO/year

8 paid holidays/year

Annual Bonus

Skills needed:

  • Previous experience in the construction industry
  • Strong administrative skills
  • Strong reading and comprehension skills
  • Effective, clear verbal communication skills
  • Experienced user of MS Office: Outlook, Excel, and Word
  • Reliable, strong work ethic

SUMMARY:  Provides administrative support for the Project Manager from contract award through contract closeout.

  • Copy and distribute plans and specifications to the project team.
  • Setup job folders and files (electronic and paper). Setup projects in projects management software.
  • Create and distribute job contract and emergency telephone lists for project.
  • Typing, filing, scheduling, and assisting project manager with tracking of revenue, costs and quantities.
  • Review the project specification and plans for all requirements of the project such as badging, permits, job site office requirements.
  • Provide list to Human Resources Department of vendors and subcontractor involved with federal contracts.
  • Distribute vendor certification letters on federal contracts and track to ensure they are returned to the Human Resources Department.
  • Assist Project Managers in obtaining all required permits for the project
  • Set up the job site office and utilities.
  • Prepare owner contracts for execution. Request company bonds, insurance and if required consent-of-surety.
  • Compare quotes from vendors and subcontractor to assist in the buy out of project. 
  • Draft sub-contractor billings, review vendor invoice for coding and pricing. Amend the project schedule and budget as necessary due to change orders.
  • Create submittal log, assemble and track submittal data
  • Assist the Project Manager or Superintendent with the administration of Request-for-Information; manage all correspondence for the project such as, communication with owner, utilities, engineer, or subcontractor.

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