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Accounts Payable Coordinator

Orlando, FL 32811

Posted: 05/20/19 Employment Type: Contract Job Number: 15868

Tews has partnered with a pharmaceutical company located off Vineland Road. They are seeking a candidate who can start right away as an AP Coordinator to join their dynamic team! This will be a contract-to-hire for the right candidate and pay rate is $16.50/hour. 
 

The Accounts Payable Coordinator is responsible to review invoices and expense reports, enter data, prepare check runs and print checks, following detailed instructions in accordance with Company standard operating procedures.


GENERAL DUTIES AND RESPONSIBILITIES:

  • Reviews expense reports, invoices and utility bills to ensure they are originals and comply with organizational guidelines; Determines applicable general ledger account to be charged and prioritizes for payment those with discounts, short term codes, or requests for special/expedited handling;
  • Enters data into system in prescribed manner ensuring all entries are accurate and in compliance with system requirements;
  • * Assists with identifying 1099 vendors and ensure W-9s are on file; Mails requests when necessary
  • Reviews invoices for sales tax applicability
  • Assists with reconciling credit card payments against invoices and receipts and ensure appropriate coding;
  • * Assists with identifying those invoices which are for fixed assets, prepaid expenses and PPD
  • Makes copies and files as prescribed for other accounting staff use
  • Assists with preparing check runs and ensure date sensitive invoices and special check requests are included
  • Print checks and match checks to documentation and give to Supervisor for review
  • Receives signed checks, determines appropriate mailing method, and send checks with enclosures
  • File paid invoices and expense reports
  • Communicates with vendors to respond to inquiries, or request documentation as needed
  • Supports the end of month closing procedures and provide assistance and documentation as requested
  • Opens, sort and distribute mail, and date stamps invoices and expense reports
  • Performs or assist with any operations, as required to maintain workflow and to meet schedules and quality requirements
  • Notifies supervision of unusual equipment or operating problems and the need for additional material and supplies;
  • Participates in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines
  • Performs other related duties as assigned;


MINIMUM REQUIREMENTS :

  • Two + years experience in Accounts Payable or Administrative capacity required
  • Associates Degree in business or similar field preferred
  • Advanced proficiency in Microsoft Office suite
  • Strong organizational skills along with effective time management skills
  • Strong detail orientation and multi-task skills
  • Strong verbal and written communication skills

 

Apply today for immediate consideration!!! 

 

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