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Executive Assistant

Orlando, FL

Employment Type: Direct Hire Industry: Administrative Job Number: 18802

Job Description

3rd Generation Family-Owned Business in South Orlando seeks an Executive Assistant to join their team.  This position is on-site 40 hours a week.  Salary range between $65,000 - $75,000 based on experience.

Duties to include:
  • Manage calendar and ensure the effective scheduling of the President/CEO’s time.
  • Support the needs of CEO, COO and EVP.
  • Monitor general office, supplies, postage, repair and maintenance budget and accounts.
  • Draft correspondence, meeting agendas and reports.
  • Respond to inquiries, including those of a highly sensitive and confidential nature.
  • Coordinating the compilation and distribution of all documents and communications for meetings.
  • Compiling data and managing department files and records.
  • Coordination of materials, logistics and communications for all regular Board and Committee meetings.
  • Evaluating, selecting, and scheduling facilities space, catering and logistical arrangements for all board meetings.  Liaison with directors of vendors and service providers as needed to ensure requisite arrangements for meetings are in place.
  • Coordinate travel arrangements as needed for President/CEO and prepare expense report or provide credit card substantiation.
  • Plan monthly, quarterly, and annual events as it relates to business to include execution of contract to finalizing logistics, travel, hotel bookings, etc.
  • Other duties assigned.

Qualifications:
  • Bachelor’s Degree preferred.
  • 3+ years of experience supporting a C-Suite Executive
  • Must be a critical thinker.
  • Organized and Detail Oriented
  • Ability to have a high level of confidentiality.
  • Intermediate with MS Office
  • Aligns with company culture/values
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