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Property Management Administrative Assistant

Orlando, FL 32801

Posted: 11/17/18 Employment Type: Direct Hire Industry: Administrative Job Number: 15336

Have a real estate background or desire to be in property management?  This is the foot in the door opportunity for you!

Commercial Real Estate Group in Orlando is seeking an Administrative Assistant to a Property Manager. 

The skills and abilities needed to be successful in the role:

  1. 3+ years of property management industry experience
  2. Professional demeanor
  3. Strong proficiency with Excel, Word, and Timberline or similar software
  4. Understanding of industry specific terms and processes
  5. Excellent organizational and multi-tasking skills
  6. Excellent verbal and written communication skills
  7. Access to reliable transportation and valid driver’s license for possible travel to local properties. There will be very minimal travel required.

The responsibilities of the role:

  • Assist with budget preparation, business plans, and property accounting
  • Frequent interface with vendors and tenants over the phone
  • Assist with preparation of common area expense reconciliations
  • Administer and keep track of service contracts
  • Assist with administration of new tenant move-in actions
  • Assist with administration of tenant move-out actions
  • Prepare lease abstracts
  • Set up and maintain tenant files, verify required lease documents
  • Research tenant disputes and payment discrepancies
  • Maintain tenant correspondence
  • Maintain insurance for tenants
  • Coordinate rent collections/delinquencies
  • Follow up and address prior vendor balance on invoices
  • Invoice processing
  • Coordinate/review maintenance issues
  • Follow-up and monitoring of maintenance/repair projects
  • Work order administration and reporting in JOBBER software
  • Keep track of tenant, vendor, property files and contacts
  • Field tenant and vendor calls
  • Maintain property insurance spreadsheets

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