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Part-Time Administrative Assistant

Orlando, FL 32807

Posted: 02/19/19 Employment Type: Contract To Hire Industry: Administrative Job Number: 15579

The Administrative Assistant supports the Manager of Marketing and Communications and is responsible for day-to-day assistance and overall administrative coordination of the Marketing and Communications Department. This position is 18 hours per week!

Duties and responsibilities

  • Provides administrative support for the department.
  • Assists with managing and scheduling events.
  • Supports the day-to-day operations of the Marketing and Communications team.
  • Maintains the offices’ files, records and correspondence.
  • Schedules meetings and organizes needed documents and materials. 
  • Prepare, proofread and edit reports, memorandums and correspondence.
  • Responsible for producing and maintaining numerous files – alpha, project, consultant and contractor.
  • Creates and maintains spreadsheets to process monthly invoices and maintains individual spreadsheets for each contract.
  • Prepares and tracks detailed monthly summary of project payments vs. project time for each contract.
  • Prepares presentations as needed.
  • Assists with the preparation of contracts and/or supplemental agreements.
  • Other duties as assigned.

Qualifications

  • Strong Microsoft Office skills and proficiency in Excel a must.
  • Excellent grammar, spelling and attention to detail.
  • Demonstrated ability to organize, plan and produce.
  • Ability to compose and edit correspondence.
  • Demonstrate practical applications and exercise independent/sound judgment. Must be analytical, detail-oriented, flexible and have outstanding communication (written and verbal) skills with ability to coordinate several activities at once, quickly analyze, resolve specific problems and cope with deadlines.
  • High school diploma required.

$18.00/hour - Located close to the 408 and Lake Underhill Road

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