The Administrative Assistant supports the Manager of Marketing and Communications and is responsible for day-to-day assistance and overall administrative coordination of the Marketing and Communications Department. This position is 18 hours per week!

Duties and responsibilities

• Provides administrative support for the department.
• Assists with managing and scheduling events.
• Supports the day-to-day operations of the Marketing and Communications team.
• Maintains the offices’ files, records and correspondence.
• Schedules meetings and organizes needed documents and materials. 
• Prepare, proofread and edit reports, memorandums and correspondence.
• Responsible for producing and maintaining numerous files – alpha, project, consultant and contractor.
• Creates and maintains spreadsheets to process monthly invoices and maintains individual spreadsheets for each contract.
• Prepares and tracks detailed monthly summary of project payments vs. project time for each contract.
• Prepares presentations as needed.
• Assists with the preparation of contracts and/or supplemental agreements.
• Other duties as assigned.

Qualifications

• Strong Microsoft Office skills and proficiency in Excel a must.
• Excellent grammar, spelling and attention to detail.
• Demonstrated ability to organize, plan and produce.
• Ability to compose and edit correspondence.
• Demonstrate practical applications and exercise independent/sound judgment. Must be analytical, detail-oriented, flexible and have outstanding communication (written and verbal) skills with ability to coordinate several activities at once, quickly analyze, resolve specific problems and cope with deadlines.
• High school diploma required.

$18.00/hour - Located close to the 408 and Lake Underhill Road