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Bookkeeper/Office Manager

Orlando, FL 32803

Posted: 11/17/18 Employment Type: Direct Hire Industry: Accounting Job Number: 15312

Tews Company is working with an advertising company in search of a creative, organized and extreme attention to detail Bookkeeper/Office Manager to join their collaborative team!

SHIFT: M-F, Full Time

MINIMUM REQUIREMENTS:

  • 2 -3 years of bookkeeping experience in financial management of service industry company, preferably an advertising or creative agency
  • Bachelor’s degree
  • Strong management and leadership skills
  • Excellent verbal communication skills with the ability to present ideas and information clearly
  • Interest and passion for advertising, social & digital media, and emerging technologies

PREFERENCES:

  • Experience with Workamajig software is preferable
  • Advertising or Creative Agency experience preferred

JOB DESCRIPTION:

  • Work with CEO to oversee day to day functioning of agency and step in and manage issues or initiatives as needed, with a focus on financial oversight on projects
  • Analyze data and compile reports using agency time and budget management tools
  • Develop and manage company budgets and policies
  • Primary owner of relationship with HR/Payroll partner
  • Manage contractual relationship with vendors
  • Manage yearly reviews, handbook updates, open enrollment
  • Lead weekly financial status meetings with account team members
  • Cross compare employee hours against actual hours billed to monitor and flag concerns with Project Manager
  • Manages AR, AP, billing, collection, vendors, credit cards, bank accounts
  • Assists in project closure and financial follow-ups.
  • Prepares monthly balance sheets, profit/loss statements, cash flow statement and other financial reports
  • Maintains all corporate accounting records, financial files, and other needs as it relates to finance and operational filing
  • Tracking overall internal office expenses and other internal items
  • Keep employee utilization reports up to date
  • Process employee expense reports
  • Assists in the preparation of all audit/review schedules and review of the books and records with an outside audit team
  • Oversee all financial accounts including secondary companies
  • When required, will have direct client contact on matters pertaining to billing and collection and pricing

BENEFITS:

Working hard comes with the territory, but it also includes some fantastic benefits like plenty of paid time off, a health, vision, and dental plan, occasional flex-days, and a competitive 401(k) program.

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