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Executive Assistant

Orlando, Florida | Contract To Hire

Post Date: 06/23/17 Job ID: 13952 Industry: Admin

High Level Administrative Assistant needed in downtown Orlando ~ Healthcare Industry 

This person must have 4+ years recent experience in an administrative support role 

Must be advanced in Outlook (scheduling for many people at a given time) , PowerPoint and intermediate in Excel 

Job Duties: 

  • Provides advanced, diversified and confidential administrative support requiring broad and comprehensive clerical/secretarial experience, skill and knowledge of organization policies and practices for the executives.
  • Has significant contact with senior management and organizational data.
  • Interacts professionally with all levels of management.
  • Establishes and maintains strong relationships with employees, senior management, board members, medical staff and various external contacts.
  • Must be able to handle all confidential meetings and correspondence with discretion.
  • Performs significant administrative duties with multiple priorities and tasks.
  • Provides work direction to other clerical personnel within the department.
  • Organizes meetings including distributing materials, set up of audio/visual equipment, arranging for refreshments or catering and transcribing minutes.
  • Schedules and maintains calendars of appointments, meetings, and travel itineraries and coordinates related duties such as flights, hotel and transportation arrangements.
  • Creates, prepares, coordinates and maintains, presentations, including charts and graphs, databases and spreadsheets.
  • Prepares, monitors, or assists with the preparation of various budgets.
  • Recommends and help to implement processes which facilitate cost reduction.
  • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
  • Conducts Internet research, data collection and some analysis of information.
  • Coordinates special events.
  • Answers phone calls, routes callers, takes messages and resolves routine and sometimes complex inquiries.
  • Exercises a high degree of initiative, judgment, discretion and decision making to help achieve organizational goals and objectives.
  • Uses professional judgment in communicating with internal and external entities.
  • Maintains established departmental policies and procedures.
  • Prioritizes work load to manage multiple priorities.

 

Hours: Monday-Friday 7:30AM-4PM with half hour lunch

Starting Pay: $18/hour 


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