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Executive Assistant

Orlando, FL

Employment Type: Direct Hire Industry: Administrative Job Number: 18860

Job Description

Want to work for an organization dedicated to innovation, quality and continued growth?

*Our world-class partner is seeking an experienced Executive Assistant.*

$70k-$85k, based on experience

In Office – Mall of Millenia area

Day One Health Benefits

You are:
  • High School Diploma
  • 8-10 years of prior Executive Administrative experience supporting C-Level Executive in a Corporate Environment
  • Ability to demonstrate customer service focus and attention to detail
  • Ability to anticipate the needs of others
  • Ability to demonstrate good judgment and decision-making skills
  • Strong written and verbal communication with strong grammar and proof-reading experience
  • Proficient in Microsoft office including Word, Excel and PowerPoint
  • Impeccable communication and follow-through
  • Strong organizational skills

We are:
Our partner, a world-class global brand, enjoys the distinction of being a leader in hospitality and reputation for delivering a consistently exceptional standard of service.

What you will do?
As an Executive Assistant, you would be responsible for executing your position's responsibilities in alignment with our Spirit of Service culture and driving company success through performing the following tasks to the highest standards:
    • Create, manage, and maintain a complex calendar, including a range of internal and external meetings in a highly dynamic environment, requiring frequent re-prioritization and shifting of appointments.
    • Organize and prepare C-Level Executive for meetings and appointments including preparing agendas, talking points, and presentations, gathering necessary materials and updating all essential logistical information (meeting locations, dial-in numbers, etc.)
    • Coordinate all logistics for meetings and events such as venue selection, set up, catering, audio visual and other needs, and attend as needed to ensure successful execution
    • Serve as primary point of contact for C-Level Executive to prioritize and escalate issues on a daily and ongoing basis to maximize the use of their time and resolve issues in advance where possible
    • Screen, prioritize, manage, and organize incoming and outgoing phone and electronic communications on behalf of the C-Level Executive
    • Draft, review, and execute executive correspondence which includes letters, memos, emails, and timely responses to actionable requests
    • Plan, schedule and book business travel arrangements and create highly detailed itineraries, plan and schedule meetings, functions and meals, etc. as needed at each location
    • Prepare and track expense reports in a timely manner following travel
    • Review C-Level Expense reports for accuracy against company T&E policy
    • Maintain an organized system for tracking, monitoring, and prioritizing tasks and projects. Activity requires extensive collaboration with multiple parties, and handling of sensitive and confidential information.
    • Obtain the necessary information and signatures for documents needed by; follow through with tracking to ensure that they are properly processed and/or reach the appropriate party
    • Provide support to other members of the management team as requested
    • Liaison between C-Level Executive and direct reports to ensure a smooth working environment

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