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Executive Administrative Coordinator

Orlando, FL

Employment Type: Direct Hire Industry: Administrative Job Number: 19883

Job Description

The Executive Administrative Coordinator provides day-to-day assistance and administrative support to the Executive Team of a growing organization. 

Duties and responsibilities:
  • Provide high-level administrative support to executives and senior management.
  • Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and distributing materials.
  • Proofreads and edits complex reports and documents.
  • Collects and provides supporting materials and/or documents.
  • Interacts with staff members, consultants and the general public.
  • Process monthly invoices for the Executive team.
  • Provides staff travel arrangements and expense tracking.
  • Orders and maintains office supplies.
  • Schedules meetings, sets up room and provides additional requests related to logistics.        
  • Performs other related duties as assigned.

  • Customer service driven.
  • Ability to multitask in a fast-paced environment.
  • Extensive demonstrated skills in MS Word, Excel and PowerPoint and Adobe.
  • Excellent, grammar, spelling and composition of correspondence.
  • Demonstrated ability to organize, plan and produce.
  • Excellent interpersonal skills along with a proven ability to work independently, under pressure and with deadlines.
  • Demonstrate practical applications and exercise independent/sound judgment.
  • Must be analytical, detail-oriented, and flexible with the ability to coordinate several activities at once.
  • Outstanding communication (written and verbal)

    • AA degree or equivalent work experience and minimum of 5-8 years of administrative experience supporting senior leadership.  Experience with committees and a Board of Directors a plus.
Competitive Benefits Package offered!
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