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Administrative Assistant

Orlando, Florida | Contract To Hire

Post Date: 07/25/17 Job ID: 14001 Industry: Administrative

Administrative Assistant needed for a company in Orlando! 

 

General functions are outlined below, this specific position requires the following: 

  • Strong experience with Excel and Word
  • Working with compliance and grants
  • Ability to write professional correspondence
  • Speak with others in a professional capacity
  • Typing and data entry

Essential Functions

  • Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience and skilled knowledge of organization policies and practices 
  • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.   
  • Operates copy machine and fax machine. 
  • Distributes incoming mail. Orders supplies.  
  • Establishes and maintains files and records on an ongoing basis. 
  • Conducts research, data collection, and some analysis of information.  
  • Schedules and maintains calendar of appointments. 
  • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.  
  • Works independently on special projects. 
  • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. 
  • Creates, prepares and coordinates presentations, including charts, graphs, etc.  
  • Creates and maintains databases and spreadsheets.  
  • May assist in preparing and/or monitoring budget.  
  • Performs routine problem solving. 
  • Works with sensitive employee information and confidential organization information. 
  • Interacts professionally with all levels of management.  
  • Significant employee contact and customer service. 

 

Hours: Monday-Friday 8AM-4:30PM

 


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